Doing Business with EWU

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Campus Master Planning Consulting

Document: MRSC RFQ26-CTR01; Addendum #1

EWU is requesting qualifications from qualified firms to develop a Comprehensive Campus Master Plan (CCMP) for Eastern Washington University’s (EWU) Spokane and Cheney campuses. This solicitation is seeking qualifications from consultants who are experienced in the planning, development, and assessment of higher education campuses.

EWU, through a consultant, has completed review of the current status of its facilities through a facility condition assessment, space utilization assessment, and campus suitability analysis. EWU is prepared to move into the forward-looking phase of the campus master planning process and is seeking a consultant to lead this process. The goal of the CCMP is to assist EWU in campus planning over the next ten years. EWU is looking for the consultant to engage in a series of campus discussions to create dialogue about how EWU’s physical campus can best serve EWU’s strategic plan and student success.

EWU is not looking for the consultant to conduct a facilities condition assessment, building predesign, or to develop a sustainability or decarbonization plan. The consultant will be provided with studies already complete in these areas. Items to be incorporated as part of the final CCMP shall include the separate but related studies and analyses listed below.

• Bids due by: September 26, 2025
• Status: OPEN
• Agency Contact: Cody Ross, cross19@ewu.edu
• Reference Materials/Links:
  • Strategic Resource Allocation (SRA)
  • Strategic Planning
  • EWU Sustainability Initiatives
    • Decarbonization Plan (TBP)
    • Geothermal GSHP Study (TBP)
    • Climate Resiliency Landscape Master Plan
    • Prairie Restoration Project
    • Capital Budget Requests 2025-2027 (TBP)
    • Housing Plan (In process)

BANKING SERVICES

Document: RFP 25-CTR07; Exhibit B – Fee Questionnaire; Question and Answer Addendum

The purpose of this Request for Proposal is to solicit proposals from qualified financial institutions (“the FI”) interested in providing banking services to Eastern Washington University (the “University”). The University is requesting the FI to submit proposals to provide banking services for a six-year period with two (2) additional optional two-year periods. Total contract period not to exceed ten years. Fees shall be guaranteed for the initial six-year period. After the initial six-year period and before each optional two-year renewal period, fees and terms may be negotiated, if mutually agreeable by the University and the FI.

In fiscal year 2024, the University had $342M in cash inflows and $338M in cash outflows with daily transactions regularly exceeding $1M. The selected FI must be able to handle this volume of cash flows. The University expects the selected FI to provide leadership in the development and implementation of new technologies related to banking services throughout the term of the Agreement. The FI offering Proposals must describe their ability to perform the services outlined in this section, including product samples. The FI wishing to provide alternative solutions should demonstrate why their solution is a more efficient, cost-effective, or secure approach to the requested services.

• Letters of Intent Due and Questions Due by: June 27, 2025 at 4:00 PM PT
• Bids due by: July 24, 2025 at 4:00 PM PT
• Status: CLOSED
• Agency Contact: Cody Ross, cross19@ewu.edu

KEWU Broadcast License

EWU is looking for radio stations that may be interested in purchasing KEWU’s FCC broadcast license. KEWU-FM is a non-commercial, educational radio station that serves the Inland Northwest. KEWU-FM broadcasts at 89.5 megahertz at 10,000 watts on the FM band. EWU is engaging in a competitive process to solicit bids for purchasing the KEWU broadcast license. The key dates in this process include:

• November 18, 2024-: post information on EWU website
• November 18, 2024- January 31, 2025: answer questions from potential bidders. Bidders who have questions about this opportunity should submit questions to ascharosch@ewu.edu. Questions will be answered directly and answers will be posted on this website for other potential bidders as well.
• January 31, 2025: closure of question and answer period
• February 1- February 10, 2025: bidders must submit a bid/proposal to ascharosch@ewu.edu no later than 5:00 p.m. on February 10, 2025.
• February 11-21, 2025: EWU will evaluate the proposals received
• February 24, 2025: notification of winning bidder and negotiation of purchase agreement

Questions about this process should be directed to Annika Scharosch, Assoc. Vice President of Business Services, at ascharosch@ewu.edu.

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Enrollment CRM

EWU is soliciting proposals from vendors to provide a customer relationship management system to assist our enrollment department.

Student and Employee Investigations

Eastern Washington University (“EWU”) is initiating this Request for Proposals (“RFP”) to solicit Proposals from firms interested in conducting University student and employee investigations into allegations of misconduct and/or violation of laws, regulations, or policies relevant to the University. This includes, but is not limited to, investigations involving ethical issues, discrimination, and sexual misconduct. EWU is creating a pool of vendors and reserves the right to award a contract to more than one Contractor.

Hosted Athletic Ticketing Software System

Eastern Washington University (“EWU”) is initiating this Request for Proposal (RFP) to solicit Proposals from firms for hosted ticketing software system. The vendor shall be highly qualified, financially sound and responsible with extensive experience in athletics ticketing.

Computerized Maintenance Management System

Eastern Washington University (“EWU”) is requesting proposals from vendors to demonstrate their Computerized Maintenance Management System (“CMMS”) software. 

Hardware Store Vendor Pool

Document: RFQ 25-CTR04

EWU is looking to solicit term sheets from hardware and outdoor supplies vendors to create a vendor pool for department’s to use for purchasing.

• Bids due by: November 25, 2024
• Status: CLOSED
• Agency Contact: Cody Ross, cross19@ewu.edu

Curriculum Management System Software

Eastern Washington University (EWU) invites proposals for a comprehensive software solution designed to facilitate curriculum change management. The proposed system should effectively handle course and program change functions through a robust and dynamic workflow tool, as well as streamline the end-to-end processing and publishing of our annual catalog. Additionally, it must support course section creation and management, integrating seamlessly with our student information system, Ellucian Banner. Proposals should demonstrate a proven track record of successful implementations at similar institutions, particularly in navigating the complexities of multiple academic calendars, which is a unique requirement for EWU. 

Athletic Information Software

Document: RFQ 25-CTR01

EWU is seeking quotes for Athletic Information Software that provides information on the contracts and expenses of NCAA schools for market research purposes for three years, as well as the costs for two one-year options to extend the contract.

• Bids due by: September 11, 2024
• Status: CLOSED
• Agency Contact: Cody Ross, cross19@ewu.edu

Housing and Residential Life P3 Consultation Services

Document: RFP 25-AS01

The purpose of this Request for Proposal (RFP) is to solicit proposals from qualified firms to evaluate Public-Private Partnership (PPP) options aimed at enhancing Eastern Washington University’s housing system.

• Bids due by: August 30, 2024
• Status: CLOSED
• Agency Contact: Annika Scharosch, ascharosch@ewu.edu