STFC Guidelines

General

A Student Technology Fee Committee (STFC) has been established by the ASEWU as an oversight committee to fulfill the role of Section 1, Subsection 5 of RCW 28B.15.051 “The student government association or its equivalent shall approve the annual expenditure plan for the fee revenue.” Composition of voting membership on the STFC should be established to ensure the committee majority is comprised by students, and is stipulated as follows:

Membership

Student Membership:

• Five (5) general member seats shall be filled by students appointed by the ASEWU Council
• One (1) seat shall be filled by ASEWU Council Position #9,  Technology Advancement

Administrative/Faculty Membership:

• One (1) seat shall be filled by a representative from The Division of Student Affairs as appointed by the Vice President of Student Affairs
• One (1) seat shall be filled by a representative from the Library as appointed by the Vice President of Academic Affairs
• One (1) seat at large for a faculty or staff member as appointed by the Vice President of Student Affairs
• One (1) seat shall be filled by a representative from The Office of Information Technology as appointed by the Vice President of Information Technology & Chief Information Officer (CIO)

Ex-Officio Appointments (non-voting):

• Dean of Students
• ASEWU President
• Vice President of Information Technology & CIO

Chair and Vice Chair: 

The STFC shall be Chaired by  ASEWU Council Position #9, Technology Advancement,  as established in Bylaw 107; Section 14.  The STFC Vice Chair shall be the designated Administrative member appointed by the Vice President of Information Technology & CIO.

Quorum

1. To establish quorum, there must be at least five (5) voting members.  Students must constitute the majority of voting members present during any vote.           

Administrative Support and Reporting

1. Administrative support will be provided by the VP of Information Technology’s Office.
2. Meeting notes will be maintained to record general actions.
3. A website will be maintained to post projects, budgets, proposal guidelines and meeting notes.
4. Reporting:  The leadership of the Student Technology Fee Committee shall report to the ASEWU Student Government officers on a quarterly basis.

Budget and Supplemental Funding

1. The STFC budget will be prepared each year according to the process and guidelines as established by the university’s annual budgeting process.  Prior to submitting the budget to the Board of Trustees, the STFC will bring the annual technology fee forecast and expenditure plan before the ASEWU Student Government officers for review and recommendation for approval, to include feedback provided by the Dean of Students and  VP of Information Technology.
2. The forecast and expenditure plan is presented for final approval to Eastern Washington University’s Board of Trustees.
3. Proposals:  All investments that are not part of a recurring funding model or as part of the fixed expense budget shall be treated as projects and will follow the STFC Initiative funding process.
4. Supplemental Funding:  As part of the annual budgeting and approval process, the committee is authorized to expend the “Planned (Contingency)” allocation, not to exceed $100,000.  Reporting requirements still remain as listed below.

Student-Focused Technology Fee Definitions

The STFC has agreed to the following definitions as they pertain to these guidelines:

“General Use” Computer Lab (physical or virtual) For students who have paid the technology fee:

• A computer lab open to all Eastern Washington University students during all hours of the lab’s operation
• A computer lab where all registered students have equal access at any time with no “bumping rights”
• A computer lab that directly supports the general computing needs of the majority of students at Eastern
• A computer lab available for general student use an average of 10 hours per day during the time of 8:00 a.m. and 10:00 p.m., seven days per week (excluding holidays and break weeks)
• General Use computer lab equipment and software is funded by the STFC
• A computer lab that supports faculty requests for course-specific software installs. Such requests must follow the faculty software request process of the General Access University Computer Labs
• Labs fitting this definition will be the first priority by the STFC for funding of general student use equipment and software replacement   

Sticker Rule:

• An adhesive sticker will be placed on items purchased from STFC monies. A member of the STFC, student, staff member, and/or ASEWU Officer should be able to walk throughout the University and easily identify STFC funded technologies.

General Access University Computer Lab:

• Labs funded by STFC and supported by the Office of Information Technology, which meet the STFC’s General Use computer lab definition.

Fee Amount & Implementation Schedule:

• A fee not to exceed $40 per academic quarter will be assessed for individuals with full-time student status. Part-time students will be charged on a pro rata basis.  

Pro-Rated Payment Schedule:

• In accordance with RCW 28B.15.051, part-time students will be charged a portion of the mandatory technology fee based on a pro-rata payment schedule.   

Request for Waiver:

• The Student Technology Fee Committee has determined that requests for waivers will not be accepted nor approved. Students may write to the Associated Students of Eastern Washington University to express their opinion about this decision.