Record Series 09-05-62013 Student Disciplinary Cases (Sanctions Imposed) 17-12-69134 Academic Forgiveness 17-12-69135 Agency Release and Waiver/Notice of Consent to Exercise Peace Officer Power 17-12-69136 Annual Crime Report Documentation 17-12-69137 Athlete Medical History 17-12-69138 Athlete Recognition 17-12-69140 Bicycle Registration 17-12-69141 Career Advising – Alumni and General Public 17-12-69155 Disability Services – Accommodations 17-12-69156 Disciplinary Investigations for Exonerated Students 17-12-69159 Examinations and Answer Sheets – Proficiency/Placement or Credit by Exam 17-12-69160 Fundraising Efforts 17-12-69161 Grade Confirmation and Class/Rank Reports 17-12-69163 Individual Placement Files 17-12-69164 Immigration/Visa Advising – Foreign Students 17-12-69169 Major/Minor Applications 17-12-69170 Medical History – Non-Student/Non-Patient 17-12-69173 Occupancy Reports 17-12-69174 Officer Patrol Log and Daily Activity 17-12-69175 Papers, Projects and Other Assignments by Students – Not Retrieved 17-12-69176 Parking Permits 17-12-69177 Parking Violations 17-12-69178 Petitions for Exception 17-12-69179 Radio Logs 17-12-69180 Recruitment/Visits – Prospective Student Athletes 17-12-69181 Reference Letters 17-12-69182 Release of Education Records – No Prior Consent Required 17-12-69183 Release of Education Records – Prior Consent or Documentation Required 17-12-69185 Sex Offender Bulletin 17-12-69186 Student Aid Disbursement – Grants, Scholarships, Gift Aid, and Loans Administered by Other Agencies/Entities 17-12-69187 Student Aid Eligibility Determination/Tracking 17-12-69188 Student Weapon Logs and Forms 17-12-69189 Uniform Crime Reporting and Tallies 17-12-69190 Verification of Graduation Requirements 20-10-69582 Client History (Age 21 and Over) 23-10-69698 Client History (Under Age 21) 74-07-05577 Admissions Applications – Enrolled 75-02-09159 Curriculum and Course Proposals (Approved/Denied) 75-08-13677 Withdrawal from the University 75-08-13699 Residency Reclassification 76-07-17399 Recruitment/Visits – General 80-08-25345 Major/Minor Applications – Denied or Incomplete 83-10-32929 Institutional Eligibility – Financial Aid 84-08-34409 Financial Aid Reports – Internal 85-04-35289 Enrollment Reports 87-03-39547 Academic and Career Advising – Current Students 87-10-40997 Coursework Grades/Scores/Comments 88-12-43516 Student Aid Disbursement – Loans Administered by EWU 88-12-43519 Student Aid Disbursement – EWU-Administered Gift Aid and Work Study 89-05-44366 Examination Scores – Proficiency/Placement or Credit by Exam 89-05-44373 Class Registration 89-05-44382 Transcript Requests 89-05-44384 Veteran Student Files 89-05-44389 Student Requests for Nondisclosure of Directory Information 91-09-48149 Athlete Medical Insurance Claims 91-09-48150 NCAA Eligibility – Individual Student Athletes 92-12-51504 Curriculum/Courses 93-05-52348 Food Service Inspections 94-04-53658 Student Evaluation of Instruction (SEOI) 95-07-55713 Academic Appeals/Grievances 96-03-56538 Scheduling Data 97-01-57391 Student Internships – Undergraduate and Graduate 98-07-55813 Grade Input and Grade Changes 99-05-59099 Admissions Applications – Not Accepted, Not Enrolled, or Application Incomplete GS 01001 Financial Transactions – General GS 01003 Financial Disputes and Collections GS 01013 Banking – Accounts and Transactions GS 01019 Tax Reporting/Returns – Internal Revenue Service (IRS) GS 01040 Allotment Management and Budget Development GS 01050 Contracts and Agreements GS 01060 Payroll Register GS 01066 Vendor Payment Information GS 01068 Banking – Deposited Items GS 01069 Tax-Exempt Bonds GS 01070 Financial Transactions – Sensitive Cardholder Data GS 01071 Tax Reporting/Returns – State and Local Taxes GS 01072 Signature Authority/Delegation Records GS 03002 Performance Evaluations – Employee GS 03003 Complaints and Grievances – Upheld GS 03006 Complaints and Grievances – Exonerated GS 03010 Position History GS 03012 Recruitment – Employee GS 03013 Tuition Reimbursement GS 03015 Injury Claims GS 03016 Injury Claims – Eye Injuries GS 03019 Reduction In Force Files – Agency GS 03022 Applications/Resumes – Unsolicited GS 03024 Performance Evaluations – Supervisor Preparation GS 03030 Attendance and Leave Records GS 03031 Payroll Files – Employee Pay History GS 03032 Retirement Verification GS 03033 Payroll Processing, Distribution and Reporting GS 03036 Employment Eligibility – U.S. Citizenship and Immigration Services (USCIS) GS 03037 Commute Trip Reduction (CTR) Program GS 03039 Employee Medical and Exposure Records GS 03040 Exit Interview – Personnel GS 03042 Personnel – Employment History Files GS 03045 Voluntary Employee Beneficiary Association (VEBA) GS 03046 Authorizations/Certifications – Human Resources (General) GS 03047 Authorization to Use Personal Equipment/Devices for Work Purposes GS 03048 Benefits Enrollment and Participation GS 03049 Unemployment Insurance Claims GS 03050 Safety Records GS 03051 Wellness Programs GS 03052 Internal Revenue Service (IRS) Forms – Payroll GS 03053 Disclosure of Former Employee Information to Prospective Employers GS 03054 Personnel – Health-Related Records (Routine) GS 03055 Personnel – Routine Transactions GS 03056 Reporting/Filing (Mandatory) – Employment-Related GS 03057 Interagency Transfers GS 03058 COVID-19 Vaccination Status GS 04001 Internal Audits/Consultations – Final Reports and Audit Working Papers GS 04004 Whistleblower Investigations GS 04006 External Audits/Reviews of Agency – Final Reports GS 04007 Corrective Actions – Audits GS 04008 Corrective Actions – Audits (Development of Plans) GS 04009 External Audits/Reviews of the Agency – Interactions GS 04010 Internal Audits/Consultations – Development GS 04011 Internal Audit Programs – Quality Assurance Reviews (Development) GS 04012 Internal Audit Programs – Quality Assurance Reviews (Final Reports) GS 05001 Public Disclosure/Records Requests GS 05008 Celebrations/Ceremonies/Events – Routine GS 05010 Stakeholder Group Relations GS 06001 Supply and Equipment Requests GS 06002 Purchase Authority GS 06004 Bids and Proposals – Successful GS 06007 Bids and Proposals – Unsuccessful GS 07001 Travel GS 07003 Use of Agency Facilities/Equipment/Vehicles GS 09001 Work Instructions/Desk Manuals GS 09006 Studies (Minor/Routine) GS 09008 Business/Work Plans GS 09009 Meetings – Staff and Internal Committees GS 09012 Process Improvement GS 09014 Labor Union Administrative Files – Agency Relations GS 09015 Labor Union Contracts and Negotiations GS 09016 Client/Customer Feedback and Complaints GS 09017 Safety Data Sheets (SDS) or Allowed Substitute Record GS 09021 Charity Fundraising GS 09022 Provision of Advice, Assistance or Information GS 09023 Calendars – Employees (Other than Elected Officials and Agency Heads) GS 09024 Meeting Arrangements GS 09025 Meeting Materials – Ballots GS 09026 Meeting Materials – Members’ Copies/Notes GS 09027 Strategic Plans – Development GS 09028 Policies and Procedures – Administrative Functions GS 09029 Reporting Internally – Routine Program/Project/Work Unit Reports/Statistics GS 09030 Studies (Major) – Working Papers/Development GS 11001 Transfer of Legal Custody GS 11003 Retention and Disposition Authorization GS 11005 Destruction of Public Records GS 11009 Records Control GS 11012 Source Records – Imaged/Migrated (Non-Archival) GS 11013 Conversion/Conservation – Non-Archival Records GS 12001 Forms – Development GS 12003 Forms – Inventory Files GS 12004 Forms – Accountable GS 12005 Forms – Master Set GS 13003 Mail Delivery and Receipt GS 14001 Applications/Systems – Technical Design GS 14010 Emergency/Disaster Preparedness and Recovery Plans GS 14011 Backups for Disaster Preparedness/Recovery GS 14012 Authorization – Systems/Telecommunications Access GS 14015 Automated/Scheduled Tasks and Work/Intermediate/Test Files GS 14020 Audit Trails and System Usage Monitoring GS 14029 Helpdesk Requests GS 14031 Network – Design and Build GS 14037 Applications/Systems – Implementation Projects GS 15009 Publications – Development GS 15010 Online Content Management GS 15011 State Publications – Transfers to Library (Agency Compliance Records) GS 15021 Catalog GS 15022 Circulation GS 15023 Collection Control GS 16004 Inventories – Supplies, Commodities and Parts GS 16005 Disbursement of Agency Supplies/Consumables GS 16008 Inventories – Capital Assets GS 16010 Accidents – Vehicles/Vessels GS 16011 Operating Manuals GS 18003 Legal Advice and Issues GS 18004 Litigation Case Files – Routine GS 18006 Compulsory Process Served on the Agency (Not Party to Litigation) GS 18007 Accidents/Incidents – No Claim Filed (Under Age 18) GS 18008 Accidents/Incidents – No Claim Filed (Age 18 and Older) GS 19002 Legislation/Regulations/Rules – Monitoring/Tracking GS 19004 Reporting to External Agencies (Mandatory) GS 21001 Acquisition and Disposal – Assets (Other than Real Property) GS 21002 Maintenance – Minor Non-Regulated GS 21008 Maintenance – Major and/or Regulated GS 21010 Capital Construction Projects – Routine Buildings/Facilities GS 21012 Lost and Found Property GS 21013 Authorizations/Certifications – Assets GS 21014 Capital Construction Projects – Project Administration and Process GS 21015 Facility Systems and Equipment – Installation GS 21016 Inspections/Monitoring – Regulated GS 21017 Inspections/Monitoring – Routine/Non-Regulated GS 21018 Pesticide Applications GS 22001 Training – Arrangements GS 22003 Training Files – Employee GS 22006 Training – Development GS 22007 Training – General GS 22008 Training – Mandatory or Certification/Hours/Credit Provided GS 23001 Grants Issued by Agency – Applications (Successful) GS 23002 Grants Issued by Agency – Applications (Denied) GS 23003 Grants Issued by Agency – Program Administration GS 23004 Grants Received by Agency GS 23006 Grants Received by Agency – Unsuccessful Applications GS 25001 Authorization – Building/Facility Access GS 25002 Safety Drills/Disaster Recovery Exercises GS 25003 Security Monitoring – No Incident GS 25004 Emergency/Disaster Preparedness – Contact Information GS 25005 Emergency/Disaster Response/Recovery – Minor/Routine GS 25007 Entry/Exit Logs – Facilities GS 25008 Security Incidents and Data/Privacy Breaches GS 25009 Entry/Exit Logs – Facilities (COVID-19 Checks/Logs) GS 50005 Secondary Copies
A record series is required.
Police Record Series LE03-01-32 Dangerous Individuals and Premises LE03-01-38 Ride-Along Programs LE03-01-39 Roll Call Files LE05-01-04 Court Orders/Warrants/Writs – Acted Upon LE05-01-07 Executions Against Personal Property LE06-01-03 All Radio Transmissions LE06-01-04 Investigational Conversation Recordings LE06-01-07 Radio Logs LE06-01-08 Recurrent Callers LE07-01-02 Criminal History Audit Trail Files LE07-01-05 Criminal History Record Information LE07-01-06 Citations/Notices of Infraction Issued – All Others LE07-01-08 Dockets/Process Logs LE07-01-11 Criminal Background Information Management LE07-01-12 Court Orders/Warrants/Writs – Not Acted Upon LE09-01-08 Recordings from Mobile Devices – Incident Identified LE09-01-09 Recordings from Mobile Devices – Incident Not Identified (Non Body Worn Cameras) LE12-01-01 Alarm Call Response LE12-01-03 Case Assignment Control LE12-01-04 Case Logs LE12-01-05 Census Tract/Grid Maps LE12-01-08 Field Interrogation Reports LE12-01-13 Collision Reports LE14-01-01 Confidential Informants LE14-01-29 Inmate Surveillance Logs LE15-01-09 Food Services – Special Dietary Requirements LE15-01-15 Activity Logs (Floor/Block/Unit) LE15-01-17 Food Services – General LE15-01-25 Inmate Health Records (Age 18 and Over) LE15-01-26 Requests (Inmate) LE15-01-40 Inmate Custody Files (Age 18 and Over) LE15-01-46 Provision of Items to Inmates LE15-01-47 Release Recaps LE15-01-56 Mail and Property Surveillance LE15-01-59 Warrant Holds LE15-01-62 Trustee Rosters LE15-01-63 Recordings, Security – Incident Identified LE15-01-64 Recordings, Security – Incident Not Identified LE15-01-67 Work Crews LE17-01-01 Concealed Pistol License Applications – Approved/Voided/Revoked LE17-01-02 Concealed Pistol License Applications – Denied LE17-01-03 Firearm Purchase/Transfer Requests – Ineligible LE17-01-06 Firearm Dealer Licenses LE17-01-10 Pawnbroker/Secondhand Dealer Slip Files/Daily Reports LE17-01-11 Pawnbroker/Secondhand Dealer Inspections LE20-01-03 Sex/Kidnapping Offender Registration, Monitoring and Contacts LE2010-025 Crime Prevention Programs LE2010-026 Lock-Outs LE2010-031 Reverse Automatic Locator Requests LE2010-032 Criminal History Validations – A Centralized Computer Enforcement System (ACCESS), Washington Crime Information Center (WACIC), and National Crime Information Center (NCIC) LE2010-033 Commissary Orders LE2010-034 Inmate Health Records (Under Age 18) LE2010-035 Local Jail Reports LE2010-036 Sex/Kidnapping Offender Registration Acknowledgements LE2010-037 Transfer of Custody LE2010-038 Inmate Custody Files (Under Age 18) LE2010-042 Recordings – Inmate Conversations (Case-Specific) LE2010-043 Recordings – Inmate Conversations (Not Case-Specific) LE2010-044 Trustee Files LE2010-045 Earnings Disposition LE2010-048 Alcohol, Tobacco and Firearms (ATF) Forms – Action Taken LE2010-049 Firearm Purchase/Transfer Requests – Eligible LE2010-052 Automated Traffic Safety Cameras – Citation or Notice of Infraction Issued LE2010-053 Automated Traffic Safety Cameras – Citation or Notice of Infraction Not Issued LE2010-054 Automatic License Plate Recognition Images – Case-Specific LE2010-055 Automatic License Plate Recognition Images – Not Case-Specific LE2010-057 Suspension/Trespass/Expulsion Notices LE2010-058 Property Forfeited LE2010-063 Case Files – Sex Offenders and Sexually Violent Offenses LE2010-064 Case Files – Other Cases (Routine) LE2010-065 Court Disposition Information LE2010-069 Evidence/Property In Custody – Management LE2010-070 Expungement/Sealing/Vacation of Records LE2010-071 Investigative Funds LE2010-073 Polygraph Tests LE2010-074 Intelligence Files LE2010-075 Intercepted Communications/Conversations – Recorded LE2010-076 Intercepted Communications/Conversations – Not Recorded LE2010-077 Investigational Conversation Transcriptions LE2010-078 Strip/Body Cavity Searches LE2010-095 Citations/Notices of Infraction Issued – Driving Under the Influence LE2013-001 Fingerprint Requests (Public) LE2013-002 Non-Emergency Reports LE2013-003 Alien Firearm Licenses LE2013-004 Solicitor Licenses LE2013-005 Vessel Inspections LE2013-006 Evidence Audits LE2013-007 Criminal History Record Information – Non-Conviction Data LE2013-008 Suspicious Matter Testing LE2013-009 Suspicious Matter Testing – Logs LE2013-010 Fingerprint Analysis LE2015-003 Prison Rape Elimination Act (PREA) – Allegation, Investigation, Incident Review LE2015-004 Prison Rape Elimination Act (PREA) – Incident-Based Sexual Abuse Data LE2015-005 Background Checks/Tests/Investigations (Non-Criminal) LE2015-008 Juvenile Records – Destruction Eligibility Notification Received from Juvenile Court LE2015-009 Juvenile Records – Pardon Notification Received from Office of the Governor LE2015-010 Juvenile Records – Destruction Ordered by Court LE2015-011 Juvenile Records – Juvenile Attains Age 23 LE2016-001 Recordings from Mobile Devices – Incident Not Identified (Body Worn Cameras) LE2017-001 Recordings from Mobile Devices – Buffered Data/Images LE2022-002 Alcohol, Tobacco and Firearms (ATF) Forms – No Action Taken LE2022-003 Complaints, Grievances, and Misconduct Records (Peace/Corrections Officers) LE2022-004 Custodial Interrogation Recordings LE2022-005 Electronic Monitoring and Home Detention Records (Age 18 and Over) LE2022-006 Electronic Monitoring and Home Detention Records (Under Age 18) LE2022-007 GPS/AVL Data – Not Used LE2022-008 Internal Review/Post-Incident Analysis (Routine) LE2022-010 Personnel Records (Peace/Corrections Officers) LE2022-011 U-Visa / T-Visa Records LE21-01-02 Impounds/Abandoned Vehicles LE21-01-04 Impound Logs LE21-01-06 Vehicle Histories LE22-01-03 Extraditions LE25-01-01 Property Registration LE26-01-02 Agency-Owned Animals LE27-01-04 Weapons (Agency-Issued)
