Travel Request Form – Enrollment Services

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Travel Request Form

A place to let us know about your travel needs!

Name * Required
First Last
Email * Required
Who approves your travel? * Required
Don’t know for sure? Select your Department Director.
Have there been any changes to your traveler information (name/ address changes?) * Required
If yes, please click here to fill out before proceeding.
- Yes
- No
Are you requesting approval for a personal side trip? * Required
Please provide additional information below.
- Yes
- No
Provide details of your personal side trip * Required
Please include: *Dates and times of beginning and end of side trip and *Whether the side trip will require you to have a non-EWU employee with you in a rental or leased vehicle.
Purpose of your trip? * Required
Please briefly describe the purpose of your trip.
Urgency * Required
Please indicate the urgency of your request.
- Urgent (this is a last minute opportunity and you need arrangements within a week)
- Moderate Urgency (Your trip has aspects that need to be completed in the next couple weeks to save $: early bird registration, registration that needs to be paid by check (6 week time frame), out of state flights, or a hotel reservation for a conference that’s selling out, etc.)
- Not Urgent (you’re submitting this at least 30 days in advance of your first date of travel, and the trip is straight forward, no surprises)
My trip will include: * Required
Please select all that apply.
- Select All
- Personal Vehicle Mileage AND one or more of the list below
- Rental Vehicle (Enterprise)
- Flight
- Conference/ Fair registration(s)
- Lodging
- Per Diem
- Other (please specify in comments below)
- ONLY Personal Vehicle Mileage OR State Leased Vehicle (no other expenses)
CONGRATULATIONS!
You do not need to submit a Concur Advance Request! Please submit this form as-is, and then remember to put receipts in your Google Drive trip folder no later than 2 days after you return from your trip!
Does your trip have more than one destination? * Required
- Yes
- No
Detailed Itinerary * Required
Please fill out a detailed itinerary in your Google Drive travel folder for this trip. click here (Google Drive/ EWU Enrollment: Business Operations/ FY25/ FY25 Travel/ [Your Department’s Folder]/ [You]) Insert the link to that document here.
Other * Required
Have Registrations Been Paid? * Required
If yes, please upload receipt(s) to the appropriate travel folder on the G-Drive. If not, please enter either a URL to the registration link, OR the completed Registration Form/ A19/ and W9 if payment must be made by check.
- Yes
- No
Registration Receipt(s) (HAS ALREADY BEEN PAID)
Please upload a PDF of your paid conference/fair registration(s) to the appropriate travel folder in the Google Drive. Thanks!
Max. file size: 5 MB.
Maximum file size – 5 mega bytes.
Registration Documents (Needs to be paid by CHECK)
For registration(s) that must be paid via check, you will need to put the registration form OR A19, AND the organization’s W9 to the appropriate travel folder on the Google Drive. Thanks! It typically takes about 6 weeks to have the check cut.
Accepted file types: pdf, doc, png, Max. file size: 63 MB.
Conference / Fair Registration Link (To be paid by P-Card)
This is for registrations that have not been paid, but can be paid by department P-Card.
Have you already booked your hotel? * Required
If so, please file the confirmation(s) in your travel folder for this trip on the G-Drive. If not, please make reservations and then upload them to the appropriate travel folder.
- Yes
- No
What date will you leave? * Required
MM slash DD slash YYYY
What time will you leave? * Required
When do you need to leave? For car rentals, it should be the time you want to pick up a rental. For flights, it should be the desired flight time (making sure you’ve allowed enough transit and pre-boarding time in your itinerary) Accommodating these times will be contingent upon availability of transit options.

Hours :

Minutes

AM/PM AM/PM
Where are you leaving from? * Required
Where are you going? * Required
Please enter city and preferred airport (if applicable)
What time do you need to be there? * Required

Hours :

Minutes

AM/PM AM/PM
What is the date and time of your first event? * Required
Especially if your trip has more than one event, OR if you are taking a personal side trip, this information will help get the details of your trip correct.
When are you coming back? * Required
MM slash DD slash YYYY
Where will you be returning from? * Required
Please enter the city from which you’ll be returning, and desired airport if applicable. (Especially if you will be returning from a location different from your initial destination)
When can you leave? * Required
Please select your desired return time. For those requiring flights/ rentals, this will be contingent upon availability.

Hours :

Minutes

AM/PM AM/PM

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