{"id":35936,"date":"2025-08-28T14:45:56","date_gmt":"2025-08-28T21:45:56","guid":{"rendered":"https:\/\/test-inside.ewu.edu\/cpac\/?page_id=35936"},"modified":"2025-10-21T11:07:32","modified_gmt":"2025-10-21T18:07:32","slug":"academic-policy-revision","status":"publish","type":"page","link":"https:\/\/test-inside.ewu.edu\/cpac\/academic-policy-revision\/","title":{"rendered":"Academic Policy Revision"},"content":{"rendered":"<div class=\"gb-container gb-container-7f9da3ef\"><div class=\"gb-inside-container\">\n<div class=\"gb-grid-wrapper gb-grid-wrapper-a596e468\">\n<div class=\"gb-grid-column gb-grid-column-864a546f\"><div class=\"gb-container gb-container-864a546f\"><div class=\"gb-inside-container\">\n\n<h1 class=\"wp-block-heading\"><mark style=\"background-color:rgba(0, 0, 0, 0)\" class=\"has-inline-color has-contrast-color\">Academic Policy Revision<\/mark><\/h1>\n\n\n\n<p><mark style=\"background-color:rgba(0, 0, 0, 0)\" class=\"has-inline-color has-contrast-color\">The process of creating or revising academic policy is a cornerstone of shared governance. Policies must be developed with clarity, consistency, and fairness to serve the entire university community. This page outlines best practices for drafting effective policies and submitting them for review.<\/mark><\/p>\n\n<\/div><\/div><\/div>\n<\/div>\n<\/div><\/div>\n\n<div class=\"gb-container gb-container-5dc1fbe6\"><div class=\"gb-inside-container\">\n<div class=\"gb-grid-wrapper gb-grid-wrapper-f0359743\">\n<div class=\"gb-grid-column gb-grid-column-b238b76c\"><div class=\"gb-container gb-container-b238b76c\"><div class=\"gb-inside-container\">\n\n<h2 class=\"wp-block-heading\">Academic Policy Revision Best Practice<\/h2>\n\n\n\n<p>Policies should be written with a broad, institutional perspective, moving beyond specific exceptions or individual cases.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Clarity and Simplicity:<\/strong>&nbsp;Policies should be created in&nbsp;<strong>plain language<\/strong>&nbsp;so they are easily understood by everyone, including students, faculty, and staff. Policies should avoid legalistic jargon and overly complex sentences. The purpose of the policy should be clear from the outset.<\/li>\n\n\n\n<li><strong>Broad Applicability:<\/strong>&nbsp;Policies should apply equitably to the <strong>entire campus community<\/strong> unless a specific scope is clearly and intentionally defined. Avoid creating policies that are tailored to a&nbsp;very small subset&nbsp;of the community, such as a single department or a specific group of students. If an issue affects only a small group, it is likely better addressed through departmental guidelines or administrative procedures, rather than institutional policy.<\/li>\n\n\n\n<li><strong>Focus on &#8216;What,&#8217; Not &#8216;How&#8217;:<\/strong>&nbsp;A policy should state the principle or rule (<strong>the &#8220;what&#8221;<\/strong>), not the specific step-by-step instructions for implementing it (<strong>the &#8220;how&#8221;<\/strong>). Procedures and workflows should be housed in a separate, complementary document. This approach makes policies more stable and less likely to require frequent updates. For example, a policy might state that &#8220;all students must declare a major by 60 earned quarter credits,&#8221; while a separate procedure would detail the specific steps a student must take to complete the declaration, such as filling out a form with the Registrar\u2019s Office. <\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h4 class=\"wp-block-heading\">How to Submit a Policy Revision Request<\/h4>\n\n\n\n<p>Policies and policy revisions can be submitted by any individual or working group. Best practice in drafting a recommended new policy or revision to existing policy is to consult the subject area experts on the recommendation before submitting the proposal.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Review the current Academic Policy to find where the policy revision submission is most appropriate. Academic Policies can be found on the <a href=\"https:\/\/test-inside.ewu.edu\/policies\/\" data-type=\"link\" data-id=\"https:\/\/test-inside.ewu.edu\/policies\/\" target=\"_blank\" rel=\"noreferrer noopener\">University Policy Administration<\/a> website or in the <a href=\"https:\/\/cpac.ewu.edu\/academic-policies\/\" data-type=\"link\" data-id=\"https:\/\/cpac.ewu.edu\/academic-policies\/\" target=\"_blank\" rel=\"noreferrer noopener\">draft catalog<\/a> (CourseLeaf login required).<\/li>\n\n\n\n<li>Select the <a href=\"https:\/\/test-inside.ewu.edu\/cpac\/academic-policy-revision-form\/\" data-type=\"link\" data-id=\"https:\/\/test-inside.ewu.edu\/cpac\/academic-policy-revision-form\/\" target=\"_blank\" rel=\"noreferrer noopener\">Academic Policy Revision Form<\/a>.<\/li>\n\n\n\n<li>Complete the revision request form with your <em>full name<\/em> and <em>email<\/em>.<\/li>\n\n\n\n<li>Select the policy from the pull-down menu that best applies to this request. Only select <em>New<\/em> if proposing a new policy, not a revision to a current policy.<\/li>\n\n\n\n<li>List the <em>Impacted Parties<\/em> of this revision. Examples of possibilities are: all students, undergraduate or graduate students, or faculty.<\/li>\n\n\n\n<li>In the <em>Justification<\/em> section of the form, explain the reason for the revision or addition (what will this change accomplish).<\/li>\n\n\n\n<li>Under the <em>Proposed Revision<\/em> section, provide a brief description of the requested proposed revision or addition. Include the current chapter and any other specific policy numbering or lettering. If an addition to a policy is submitted, the specific numbering does not need to be included.<\/li>\n<\/ol>\n\n\n\n<p>Once drafted, the proposal is submitted to the relevant governance body for review, such as the Undergraduate Affairs Council or Graduate Affairs Council. This body will review the policy for consistency with existing rules, compliance with legal requirements, and its potential impact on the university community. Within this first review, the group will consult widely with stakeholders from across campus to gather feedback and ensure the policy is comprehensive and fair.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">Workflow and Timeline <\/h3>\n\n\n\n<p>Policy revisions go through the following committees for review.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>GAC or UAC<\/li>\n\n\n\n<li>Rules<\/li>\n\n\n\n<li>Senate<\/li>\n\n\n\n<li>EWU President <\/li>\n<\/ul>\n\n\n\n<p>Review the <a href=\"https:\/\/test-inside.ewu.edu\/faculty-organization\/councils-and-committees\/\" target=\"_blank\" rel=\"noreferrer noopener\">Council and Committee<\/a> website for a complete listing of each committee&#8217;s role. <\/p>\n\n\n\n<p>Revision submissions should be submitted no later than February 20th to be reviewed in time for the catalog&#8217;s publication.<\/p>\n\n\n\n<p>Based on feedback from the review process, the policy may be revised. Once approved through the appropriate workflows, it is formally adopted and published.<\/p>\n\n<\/div><\/div><\/div>\n\n<div class=\"gb-grid-column gb-grid-column-9f4be1b4\"><div class=\"gb-container gb-container-9f4be1b4\"><div class=\"gb-inside-container\">\n<div class=\"gb-container gb-container-2368840a\"><div class=\"gb-inside-container\">\n\n<h3 class=\"wp-block-heading\">Revision Request Form<\/h3>\n\n\n<div class=\"gb-button-wrapper gb-button-wrapper-3e42967a\">\n\n<a class=\"gb-button gb-button-3fb8b219 gb-button-text\" href=\"https:\/\/test-inside.ewu.edu\/cpac\/academic-policy-revision-form\/\" target=\"_blank\" rel=\"noopener noreferrer\">Academic Policy Revision Form<\/a>\n\n<\/div>\n\n\n<h4 class=\"wp-block-heading\">Contact<\/h4>\n\n\n\n<p>Policy Revision Questions<br>Allison Swenson<br><a href=\"mailto:aswenson2@ewu.edu\">aswenson2@ewu.edu<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Resources:<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/test-inside.ewu.edu\/cpac\/approver-resources\/\" data-type=\"link\" data-id=\"https:\/\/test-inside.ewu.edu\/cpac\/approver-resources\/\" target=\"_blank\" rel=\"noreferrer noopener\">Approver Resources<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/test-inside.ewu.edu\/policies\/\" data-type=\"link\" data-id=\"https:\/\/test-inside.ewu.edu\/policies\/\" target=\"_blank\" rel=\"noreferrer noopener\">University Policy Administration<\/a><\/li>\n\n\n\n<li><a rel=\"noreferrer noopener\" href=\"https:\/\/test-inside.ewu.edu\/policies\/knowledge-base\/ap-303-22-graduate-students\/\" data-type=\"URL\" data-id=\"https:\/\/test-inside.ewu.edu\/policies\/knowledge-base\/ap-303-22-graduate-students\/\" target=\"_blank\">Graduate Students Policy<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/test-inside.ewu.edu\/cpac\/icapp\/\">ICAPP<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/test-inside.ewu.edu\/cpac\/learning-outcomes\/\">Learning Outcomes<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/test-inside.ewu.edu\/cpac\/modes-of-instruction\/\">Modes of Instruction<\/a><\/li>\n<\/ul>\n\n<\/div><\/div>\n<\/div><\/div><\/div>\n<\/div>\n<\/div><\/div>","protected":false},"excerpt":{"rendered":"","protected":false},"author":1673,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"wpo365_audiences":[],"wpo365_private":false,"footnotes":""},"class_list":["post-35936","page","type-page","status-publish"],"_links":{"self":[{"href":"https:\/\/test-inside.ewu.edu\/cpac\/wp-json\/wp\/v2\/pages\/35936"}],"collection":[{"href":"https:\/\/test-inside.ewu.edu\/cpac\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/test-inside.ewu.edu\/cpac\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/test-inside.ewu.edu\/cpac\/wp-json\/wp\/v2\/users\/1673"}],"replies":[{"embeddable":true,"href":"https:\/\/test-inside.ewu.edu\/cpac\/wp-json\/wp\/v2\/comments?post=35936"}],"version-history":[{"count":25,"href":"https:\/\/test-inside.ewu.edu\/cpac\/wp-json\/wp\/v2\/pages\/35936\/revisions"}],"predecessor-version":[{"id":35987,"href":"https:\/\/test-inside.ewu.edu\/cpac\/wp-json\/wp\/v2\/pages\/35936\/revisions\/35987"}],"wp:attachment":[{"href":"https:\/\/test-inside.ewu.edu\/cpac\/wp-json\/wp\/v2\/media?parent=35936"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}